APValet Mission

99.9% of valid invoices are sent straight through to the ERP for payment.

Why APValet…

  • Automate Manual Tasks
  • Eliminate Paper
  • Automatic capture of email invoices
  • Process PEPOL and EDI invoices
  • Automate GL Coding
  • Automated Advanced Matching
  • Digital Invoice Approval using DOA
  • Archive Invoices in Sharepoint or ERP
  • Compliance Control & Peace of Mind
  • Control of Payment Timelines

APValet – Accounts Payable Automation


APValet is an Accounts Payable Automation solution that eliminates manual paper processes, automates the capture and routing of invoices, improves visibility and provides stronger control over the payment of Invoices and expenses. It works by routing invoices to configurable digital workflows, and enrichment, both features that are unique to APValet.

Featuring a ‘no-code’, configurable platform, using the latest technologies in AI and Machine Learning, APValet can be deployed and utilised faster than custom built applications utilising DIY build your own RPA platforms.

ARM has spent 20 years reselling and implementing AP automation solutions using the latest “DIY platforms” that claim to provide a starter pack or meet the needs of AP automation. ARM saw the desire and need for companies to be fully independent of the functional limitations delivered by customised Workflows and RPA platforms. We developed a feature rich, configurable AP Automation solution in APValet, that can be deployed quickly and look to deliver on the ambition of hitting 99% of all invoices being processed straight through into their Finance Solution without human interaction.

APValet is offered to customers as a fully managed cloud solution or on premise, APValet meets the needs of small and medium size companies through to full enterprise clientele. Extensive configuration doesn’t devalue the competency or breadth of the solution, ensuring that companies still achieve the following benefits:

  • Reduction in processing costs;
  • Visibility of the process and business;
  • Insights to improvements through flexible reporting;
  • Eliminating paper and errors;
  • And future proofing the business
Invoice Enrichment

Enrichment – Validate the integrity of Invoice Data

APValet Modules

Base The base module of APValet for processing Invoices and Credit notes including core functionality such as Verification, Enrichment, Coding, Matching, Approval, Payment Review and Posting and digital storage.
Supplier Portal A secure portal where suppliers and vendors can access information in APValet related to them including submission of invoices, creation of invoices from outstanding PO’s, track the progress of invoices for payment and submit changes to vendor details for approval.
Employee Expenses The expenses module allows employees to submit expenses to management for Coding, Approval and Payment
Advanced Security Active Directory Synchronisation and Single Sign On module for APValet (includes configuration of the synchronisation to clients Active Directory setup
Mobile Capture Mobile Application used to capture Invoices, credit notes and invoice attachments.
Customer Branding This module allows customers to apply their own brand to the screens and user interface for all APValet modules.


APValet has takes the risk and complexity out of integration with your finance solution as our integration tools have got you covered. APValet has inbuilt integration with most of the leading finance solutions including:

    • Microsoft Dynamics 365
    • Microsoft Great Plains
    • SAP
    • Oracle financials
    • Netsuite
    • Infor M3
    • Pronto
    • MYOB
    • Xero
    • Synergetic
    • Maze
    • JIWA

If your finance solution is not listed above, please don’t worry as APValet also supports a whole host of integration methods which will incorporate almost any ERP or finance solution. The range of different integration methods are:

    • SQL Database Views for Integration on lookups and validations from the ERP.
    • CSV or XML files to post journals or send Invoice files depending on the ERP requirements.
    • Rest API Integration APValet supports Rest API integration for both inbound and outbound transactions.
    • OAuth 2.0 Data integration which is used by Dynamics 365 and other ERP’s.
    • Vendor Specific API Integration if the Vendor has an open API, APValet can integrate with it to get and put transactions to and from APValet.


APValet is sold as a subscription model at an affordable price per invoice providing simplicity for customers wishing  to calculate the investment in the solution and return on investment. The cloud subscription model often delivers for our customers an outstanding return on investment of less than 3 months in most circumstances.

Want to know more

Please contact us for more information or a product demonstration and pricing.

Why SOValet…

  • Reduce data entry
  • Eliminate Paper processes
  • Email capture of Purchase Orders
  • Confirm PO receipt back to customer
  • Capture and store PO’s against Sales Orders in ERP
  • Capture and validation of Product Code, Price and QTY
  • Capture and validate delivery address
  • Check customer credit limits

SOValet – Sales Purchase Order Automation

This page is under construction.

Please contact us if you are interested in finding out more.

Digital Transformation with ARM

  • We start at the beginning…
  • Transformation involves People, Process and then Technology
  • Business Process health checks
  • Process mapping and reengineering services
  • Access to a broad range of technology solutions
  • Specialist experience in AP and Sales Automation
  • Extensive Systems Integration expertise

Digital Transformation Solutions

We develop, Implement and support custom built applications that enable the Digital Transformation journey. Our goal in this circumstance is to develop the solution so that it can be extended in future to a repeatable, and configurable for changes to business functions to reduce implementation timelines and ongoing support costs. This approach ensures customers can reuse and extend the software platforms to other areas of the business improving the business ROI on the investment in the platform.

Our products provide our customers with the foundation for a Digital Transformation strategy starting with repeatable solutions that will pass the test of time. ARM will maintain and keep relevant as your business changes. The configurable products approach delivers the following results:

  • Increased functionality—we think of the things you won’t need right now but may need later
  • Reduced implementation and support costs—we build so customers can configure rather than our team  customise
  • Access to ongoing development and enhancements to the product—when we deploy the product to other customers with varying requirements and use cases which we incorporate into future releases
  • Extensible solution with additional modules that can be added to increase business processes and functions that can be digitally transformed.

Digital Transformation technologies

Xtracta – Digital Document Capture

OpenText Teleform

OpenText™ TeleForm is an intelligent forms automation solution that provides a paper on-ramp for document and forms-driven processes using powerful design, capture and recognition technologies to eliminate time-consuming manual data entry. TeleForm automatically captures, classifies and extracts information from paper and electronic documents and forms using powerful recognition technologies, creating accurate, process-ready content.

Teleform Process Flow

Teleform enhances and accelerates Digital Transformation activities, Enterprise Information Management (EIM) solutions, and CEM projects, capturing information and documents provided by customers, automating document workflows, and ensuring efficient and consistent customer processes. By eliminating time-consuming manual document sorting and data entry, TeleForm streamlines document-driven business processes and delivers a significant and rapid return on investment.

More about OpenText Teleform

OpenText™ LiquidOffice™

OpenText™ LiquidOffice™ is an intelligent forms automation platform that enables organisations to design and publish rich electronic forms, automating data collection, routing and processing to digitally transform forms-driven line of business processes. The solution uses business rules, routing and systems integration capabilities for improved efficiency, control, delivery of information, provision of products and to deliver a rich digital customer experience.

LiquidOffice enables organisations to easily design web forms for data collection across the enterprise, route forms and information for review and approval and automate forms-driven processes for improved efficiency, control and enhanced digital experiences. For line of business workflows involving people, information and content, LiquidOffice can have a significant impact on productivity, customer service and retention and the bottom line.

More about OpenText Liquid Office

Electronic Signature Pads and Document Scanners

  • Digitally sign documents using ePads

    • Secure and legal signatures
    • Biometrics ensure signature authenticity
  • Kodak Alaris document scanners

    • Expert advice in sales, service and support
    • Rental of Kodak Scanners
  • Purchase from our online store

Online Store

Visit our online store https://e-scan.com.au to make an online purchase of the following:

  • ePads and accessories
  • Kodak Alaris document scanners
  • Genuine Kodak Alaris document scanner supplies.

ePad Electronic Signature devices

Eliminate the need to print documents for signature and approval with ePad electronic signature devices. Create electronic signatures during face to face signing ceremonies. Perfect for in-store or in-branch scenarios in industries such as Real Estate, Financial Services Retail and Medical. 

With no ongoing monthly software fees saving you time and money the ePad is completely secure and fully complies with the Australian Electronic Transactions Act. The ePad’s biometric capture method and advanced encryption technology guarantees the integrity of electronic signatures just like wet ink signatures. The bundled software protects signed documents against any changes – big or small – and that means peace of mind for you and your organisation.

The device is quick to setup and even easier to use. Simply download the appropriate driver from the links below and plug in the device. When users with the device and software installed open Word documents or PDFs they will be able to insert signature blocks for signing. With the Signature blocks created you are ready to start creating secure biometric electronic signatures on your documents.

No need to print documents or sign up to expensive pay by the month hosted digital signature solutions.

Kodak Alaris document scanners

Sales and Service

ARM is one of Australia’s oldest and largest resellers of Kodak Alaris document scanners with many of our customers returning year after year to renew their scanners due to our commitment to value for money and outstanding customer service.

ARM provide independent expert advice on the device that suits your current and planned scanning requirements. We can install and configure your scanner to integrate it with leading document imaging solutions. As part of the installation process ARM will register the device for warranty and extended warranty service, provide information and prices on scanner consumables, receive help desk calls and direct these to scanner vendors for service.

Scanner Rentals

ARM have a Rental Fleet of high speed, high capacity document scanners suitable for short term bulk scanning and archiving projects.

Need advice or would like to speak to a sales consultant please contact us.